Privacy Notice

We, Ruler Consulting Co.,Ltd. (referred to as “Ruler DPO”, “we”, “us”, “our”), are committed to protecting your personal data. This privacy notice will inform you as how we look after your personal data when you use our services or visit our website and tell you your rights under the data protection laws.

This privacy notice aims to give you information on how we process your personal data through your use, either on behalf of yourself or your company, of our services or website. This includes the information provided by you upon the application or use of our products and/or services or engagement of our support team. You will be explained on what kind of personal data we collect and why we collect it, how we process your personal data, who we disclose your personal data to, how long we keep your personal data, and what your privacy rights as a data subject and how the law protects you.

This website is not intended for children under 20 years old and we do not knowingly collect data relating to children under 20 years old.

Please read this privacy notice together with any other specific terms and conditions we may provide on specific occasions when we collect or use your personal data so that you are fully aware of how and why we use your personal data. If you do not agree with this privacy notice, please do not use our services as our collection, use or disclosure of your personal data under this privacy notice is necessary for us to provide you our services.

  1. The data we collect

We may collect, use, store and transfer different kinds of personal data about you which we have categorized as follows:

Identity data: this includes but not limited to your first name, last name, title, date of birth, personal identification number, passport number, tax identification number, nationality, username or similar identifier.

Contact data: this includes but not limited to your billing address, residential address, email address, telephone numbers, job title and role, and social media accounts.

Details of others provided by you: these include any information that you have provided us about other persons with whom we may or may not have direct legal relationship, such as their identity data and contact data

Transaction data: this includes but not limited to details about payments to and from you, your bank accounts and payment card details, your correspondence with us and details of products or services you have purchased from us.

Data from digital device: this includes online identifiers, IP addresses, operating system type, network information, web browser type and version, cookies, activity logs, unique device identifiers, geo-location data, photographs, videos, and voice recordings.

Profile data: this includes your login details, purchases or orders made by you, your interests or preferences, feedback or survey responses.

Image/audiovisual data: this includes your image and video recordings of you. We may photograph and film events, trainings, workshops, seminars and/or conferences run by us (referred to as the “Event”) which will be used to market our products/services and to promote future events. We will therefore process your image. You will be notified if we intend to photograph/film the Event, for example, in the invitation and/or on signs at the entrance to the Event. If you do not wish to be photographed or filmed at the Event, please contact us by indicating your preference to opt-out from the above recording/publishing activities.

We do not collect, use or store any sensitive personal data about you which includes details about your race or ethnicity, religious or philosophical beliefs, sexual behavior, political opinion, trade union information, health information, disability, genetic and biometric data, criminal records and any data which may affect the data subject in the same manner, as prescribed by law.

  1. How your personal data is collected

We use different methods to collect your personal data including the followings:

  • Direct interaction through the provision of our services. This also includes personal data you provided to us when you:
    1. request us to contact you for more information of our services;
    2. purchase our products and/or services;
    3. use our products and/or services;
    4. attend or participate in our Events;
    5. provide feedback on our survey; or
    6. request support for our products and/or services.
  • Automated interaction on our website. We may collect your data from digital device by using cookies, server logs or other similar technologies.

3. How we use your personal data

We will collect, use, store and share (collectively “process”) your personal data only in compliance with and for the purposes allowed by law. To be specific, we will rely on one or more of the following purposes (“lawful basis”) when we process your personal data:

  • when it is necessary to fulfil a contract or perform obligations we have with you or to act upon your request before entering into any contractual relationship with you (“contractual obligations”);
  • when it is our legal duty (“legal obligations”);
  • when it is in our legitimate interests (“legitimate interests”); or
  • when you consent us (“Consent”).

 

The table below sets out the purposes for which we will process your personal data and the lawful basis on which we may rely on:

Purposes of personal data processing

Type of Data

Lawful Basis

To register you as our new client

1)   Identity data

2)   Contact data

3)   Data from digital device

4)   Profile data

5)   Details of others

Contractual obligations

To provide our services to you

1)   Identity data

2)   Contact data

3)   Transaction data

Contractual obligations

To manage our relationship with you which includes:

a)      Inform you of any changes to our products and/or services;

b)     Asking you to leave a testimonial.

1)  Identity data

2)  Contact data

3)  Data from digital device

4)  Profile data

Contractual obligations

Legal obligations

Legitimate interests

Consent

 

To improve our products, services and business

1) Transaction data

2)  Data from digital device

3)  Profile data

Legitimate interests

To market our products/services and to promote future events on our website, social media channels and in marketing materials.

1)   Identity data

2)   Contact data

3)   Profile data

4)   Image/audiovisual data

 

Legitimate interests

To exercise our legal rights

1)  Identity data

2)  Contact data

3)  Transaction data

4)  Data from digital device

5)  Profile data

6)  Details of others

Legal obligations

Legitimate interests

 

To comply with applicable laws, including tax submission

1)  Identity data

2)  Contact data

3)  Transaction data

4)  Profile data

5)  Details of others

Legal obligations

 

 

We will use your personal data for the purposes for which we collected it, unless we consider that we need to use it for any purpose and such purpose is compatible with the original purpose.

In the event we need to use your personal data for the new unrelated purpose, we will notify you and obtain consent from you.

  1. Disclosure of your personal data

We may disclose your personal to third parties where it is lawful to do so, including but not limited to where we or they:

  • Need to process your personal data in order to provide you our services or to fulfil our contractual obligations that we have with you. For example, we may disclose your personal data to our engaged outsourced service providers, if any, to help support us in providing services to you;
  • Have a legal duty to do so. For example, we may disclose your personal data to tax authority as may be required; and
  • Have a legitimate business reason to do so. For example, we may disclose your personal data to one of our external auditors for the audit purpose.
  1. Third-party links

This website may include links to third-party websites and applications. Those links are provided as a convenience and for informational purposes only; they do not constitute an endorsement or an approval by Ruler DPO of any of the products, services or opinions of the corporation or organization or individual. Ruler DPO bears no responsibility for the accuracy, legality or content of the external site or for that of subsequent links. Please directly contact the external site for answers to questions regarding its content.

  1. Retention of your personal data

We will only store your personal data for as long as it is necessary for us to fulfil the purposes we collected it for, including to comply with our legal obligations under applicable laws and regulations.

Most commonly, we will keep your personal data for up to 10 years after the end of your relationship with us as allowed by applicable law. However, we may keep your personal data for longer than 10 years if required by applicable laws or regulations.

  1. Your rights as a data subject

As a data subject, you have rights under the data protection law in relation to your personal data. The followings are your legal rights that you may exercise:

  • Right of Access: This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
  • Right to Rectification: This enables you to have any incomplete or inaccurate data we hold about you rectified.
  • Right to Deletion: This enables you to ask us to delete, destroy or anonymize your personal data where there is no good reason for us to continue to process it or when you have exercised your right to object to the processing of your personal data (see below).
  • Right to Object: This enables you to object to the processing of your personal data where we are relying on a legitimate interest (or that of a third party) and your particular circumstances justify your objection to processing on this ground.
  • Right to Restrict Processing: This enables you to ask us to suspend the processing of personal data about you; for example, you may want us to restrict the use of your personal data which is under our correction process.
  • Right to Portability: you may request to obtain your personal data in a structured, commonly used, machine-readable format and request us to transfer your personal data in such format to other party, where technically feasible.
  • Right to Withdraw Consent: You have the right to withdraw consent at any time where we are relying on consent to process your personal data.
  • Right to Complain: You may lodge a complaint with the local data protection authority if you believe that we have not complied with the applicable data protection laws.

If you wish to exercise your any of your rights set out above, please contact us.

Please note that the abovementioned rights are not absolute, as they should be balanced against legal requirements and our legitimate interest.

  1. Security of your personal data

We have implemented appropriate security measures to prevent your personal data from any unlawful or unauthorized access, usage, alteration, destruction or disclosure. We only grant limited access to your personal data to those employees, agents, contractors and other third parties whom we engage for the purpose of provision of services to you. We regularly review our security measures to ensure their appropriateness and compliance with the applicable laws.

  1. Changes to the privacy notice and your duty to inform us of changes

This version was last updated on 21 February 2021 and historic versions can be obtained by contacting us. We may, from time to time, revise this privacy notice in order to comply with relevant and applicable guidelines and/or laws and/or our services. We will notify you by posting the revised privacy notice on this website.

Please keep us informed of any changes of your personal data, if any, during your relationship with us to allow us to hold the current and accurate personal data of you.

  1. Contact us

Please contact us at 0-2016-2850 or email us at contact@dporuler.com if you have any question regarding the protection of your personal data.

You can also write to us at

1 Empire Tower Building 47th Floor, Unit 4703

South Sathorn Road, Yannawa Sub-District,

Sathorn District, Bangkok 10120.

 

 

 

 

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